The Payments tab shows Recurring Payments, saved Payment Methods and previous transactions on the Subscriber's account.
- View a Payment
- Add a Payment or Payment Method
- View a Payment Method
- Common Error Codes
- Refund or Void Transaction
- Unapply and Manually Add Payments
Learn more about recurring payments.
Learn more about credits.
A transaction ID beginning in PAY designates a Payment, a transaction ID beginning in CRE designates a Credit.
Click on a transaction to view more information.
Click a line item to view the associated Invoice details.
to unapply the Payment or Credit
to apply the Payment or Credit
to view the Invoice as a PDF
to email the Invoice as a PDF to the Subscriber
This is a payment that has been applied to the subscriber's account for serveral past due invoices
There is a couple of ways to add a payment. One, from the dashboard you can click on Take a Payment. Then type in the subscriber and click submit. That will take you directly to the Subscriber Payment screen.
The second way to add a payment is from the Subscriber Account Page. To add a new payment, click the Floating Action Button and then select the Add Payment Button .
Choose either a Payment type or a Credit.
Types of payments:
- ACH (electronic payment)
- Check by phone
- Credit Card
- Direct Deposit - This transaction type is recording a bank-to-bank transaction type and is not actually processing any payment.
Below Payment types you'll find the Subscriber's stored Payment Methods.
Enter the required information if adding a new Payment type.
The credit card payment screen
OPTIONAL: Click to save the Payment method and to set up automatic recurring Payments.
Click on a Payment Method to view more details like the type of Payment Method and the payment response logs.
The payment method response log will track every payment (or payment attempt) made using this payment. It will also display the corresponding transaction ID numbers and the payment response from the payment processor.
The response logs will also indicate if a payment method has been declined or if there is an error with a specific payment method.
Refer to your third-party payment processor for more information regarding specific payment error codes.
Some common error codes include:
- Insufficient funds - 051
- Do not honor - 005
- Incorrect PIN - 055
- Refer to card issuer - 001
- Re-enter transaction - 019
- "An error occurred while checking payment method. No response from vendor" - Reach out to your payment processor
Click to issue a refund or to void a Credit.
Enter a reason for the refund/void and toggle to initiate a partial refund. Below is an example of a credit card refund.
Refunding an ACH payment will produce a slightly different list of options (pictured below).
Enter a return reason, toggle the refund button and input the amount to be refunded.
Charging an NSF Fee will prompt the subscriber to pay a set amount to cover the expense of insufficient funds.
Select Return Payment to finalize the refund.
The ability to unapply and then manually reapply payments helps to allocate payments to specific invoices.
to unapply a payment to a specific invoice item.
to auto apply the payment. This would automatically apply the payment to the oldest invoice with a balance.
to manually apply a payment to a selected invoice.
allows you to preview the PDF of an invoice.
to unapply all payments to the listed invoice(s).
Click on the icon to unapply a payment from a specific invoice, or click on the icon to unapply all payments to the listed invoices.
Input a reason that the credit was unapplied, then choose Unapply Payment.
Invoices that don't have a payment applied to them will display an open balance. Click to select an invoice to manually apply the payment to that specific invoice. View the dollar amount available to be applied to an invoice in the upper lefthand corner.
View the invoice details and enter the amount to apply to the invoice in the upper righthand corner. The applied amount will automatically adjust to cover the selected invoice (if there are enough funds to cover the invoice), but you can also manually enter the desired amount to be applied. Click on APPLY PAYMENT to apply the credit to the invoice.
When the payment or credit is fully allocated, the following screen will display.